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Processing of (personal) data by the entity in charge of the online application process

General
We provide you with this Privacy Policy, which relates exclusively to data collected within the scope of the online application process, to inform you about how we handle your data collected within the scope of the application process. 

Controller and data protection officer
The controller within the meaning of data protection law is:
Hemro International AG, Länggenstrasse 34, 8184 Bachenbülach, Switzerland
Phone: +41 44 864 18 00
Entry in the Commercial Register
Swiss Commercial Register No: CHE-102.510.347

Data protection officer:
krupna LEGAL, Am Sandtorkai 77, 20457 Hamburg
E-Mail:  office@krupna.legal

Personal data within the scope of the application process
Personal data is information about the personal or factual circumstances of an identified or identifiable natural person. This includes information such as your name,  address, telephone number, and date of birth, but also data about your specific career, etc., which can be assigned to a specific person with reasonable effort. On the other hand, information that is not (directly or)  indirectly associated with your real identity is not personal data. 

Principles and purposes for the processing of personal data in applications and within the scope of the application process
If you apply to us electronically, i.e., by e-mail or via our website form, we collect and process your data to execute the application procedure and carry out any necessary pre-contractual actions. The legal basis for data processing is Art. 88 (1) GDPR in conjunction with Section 26, para. 1,  sentence 1 of the German Federal Data Protection Act (BDSG). If special categories of personal data are involved, the processing is based on Art. 88  (1) GDPR in conjunction with Section 26, para. 3 BDSG. In the event of a  collective agreement, the legal basis for data processing is Art. 88 GDPR in conjunction with the collective agreement; if and to the extent that the collective agreement addresses the processing of special categories of personal data, the processing is based on Art. 88 (1) GDPR in conjunction with Section  26, para. 4 BDSG and the collective agreement.

By applying to our recruiting page, you express your interest in entering an employment relationship with us. In this context, you provide us with personal data that we use and store exclusively for h/application. The provision of certain data is required for the establishment and implementation of a potential employment relationship. If you do not provide this data, which is specifically marked as mandatory, your application is incomplete and cannot be considered any further within the scope of the application process. 

You also have the option to upload relevant documents, such as a cover letter, your CV, and certificates. These may potentially include additional personal data, such as your date of birth, address, etc. As long as you only provide mandatory information, you incur no disadvantages in terms of your application.
Your data may only be accessed by authorized employees from the HR department or employees involved in the application process.
Personal data is stored exclusively to fill the vacant position you have applied for.
Your data is stored for 90 days after the end of the application process. As a rule, this is done to fulfill legal obligations or to defend against potential claims arising from legal regulations. After the expiry of this period, we are obliged to delete or anonymize your data. In the latter case, the data is only available to us as so-called metadata – i.e.,  data that cannot be assigned directly to a physical person – for statistical evaluation purposes (for example, so that we can determine the ratio between female/male applicants, the number of applications for a given period, etc.).

If you receive an offer of employment at our company within the scope of the application process and you accept this offer, we store the personal data collected within the scope of the application process for at least the duration of the employment relationship.

Transfer of the data
The data transferred within the scope of your application is transmitted via a TLS-encrypted connection and stored in a database. This database is operated by Personio GmbH, which offers personnel administration and applicant management software (https://www.personio.de/impressum/). In this context,  Personio is our data processor within the meaning of Art. 28 GDPR. The basis for data processing here is a contract for commissioned data processing services between us as the controller and Personio. 

Rights of the data subject
If personal data is processed by us as the controller, you as the data subject have, depending on the legal basis and purpose of data processing, certain rights under Chapter III of the EU General Data Protection Regulation (GDPR)  that include, in particular (if applicable), the right to information (Art.15  GDPR), the right to rectification (Art. 16 GDPR), the right to erasure (Art. 17  GDPR), the right to restriction of processing (Art. 18 GDPR), the right to data portability (Art. 20 GDPR), the right to object (Art. 21 GDPR). If the processing of personal data is based on your consent, you have the right to revoke this consent under the data protection law by Art. 7 (3)  GDPR. Please contact our data protection officer to assert your rights as a data subject about the data processed in this online application procedure. 

Final Provisions
We reserve the right to update this Privacy Policy at any time to ensure that it always complies with the current legal requirements or to reflect changes in the application process or similar circumstances. Any new visits to this recruiting page and any new applications will then be governed by the new  Privacy Policy. In addition to this Privacy Policy, you can also view our  General Privacy Policy by visiting https://www.mahlkoenig.de/de/pages/privacy-policy.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.